The Educational Auxiliary Funds encompass the university’s educational programmatic activity which includes continuing education for non-state funded, self-supporting college credit courses or programs, non-credit professional development courses or programs designed to upgrade existing technical or professional skills, and courses that are provided primarily for personal enrichment or as a public service to the community. Expenditures must support the primary mission of the auxiliary. The revenue collected is used to support the mission of the university compliant with relevant state/UF statutes and regulations.
Regulation & Statutes (BOG)
FISCAL SUPPORT
Teaching and Technology Office of Personnel and Financial Services is responsible for oversight of accounts operated within the 143 auxiliary fund in the MyUFL financial system. This includes the review of Distance Learning Fees. Visit our Policies and Procedures page for more information on the Distance Learning fee approval process.
Revenue generated from self-funded programs, whether they are college credit or continuing education, must be collected and tracked within the 143 fund in the MyUFL financial system. Teaching and Technology serves as a single point of contact for internal and legislative audits regarding continuing education and self-funded programs. Once a self-funded program is approved, the following functions are required to create and manage these accounts:
- Work with General Accounting to set up flexfield, project and program codes and item type with the Bursar’s Office in the MyUFL financial system
- Support departments fiscal personnel in processing faculty/staff payments
- Establish program development account for residual funds within the colleges
- Respond to and/or coordinate with requests for information from internal and/or legislative auditors and maintaining auditable records as directed by statutes and regulations
- Specific responsibilities & services include:
- Approve all vouchers & credit card charges on the 143 fund
- Monthly reconciliation for all financial transactions
- Collection of bad checks & associated fees financial reporting at the programmatic level for clients
- Maintain program development accounts for any residual revenues from program
- Registrations and payment collection
- If a unit's tuition, fees, schedule or other unique needs do not fit within the university's standard ONE.UF and student fee collection system, several options exist:
- QuickReg – automated registration, credit card payment, and enrollment in Canvas for online continuing education courses
- Conferences & Seminars – optional full and basic services for online registration and fee collection
- XMS – online payment system for off-calendar, non-college credit (continuing education) or other activities not directly supported by the UF Bursar’s Office