Office of Teaching and Technology Support Services
A business purpose is required and must be documented for all transactions, meeting the following requirements:
The Teaching and Technology Support Services staff is the resource for all UF-related purchasing and payable processes, including Procurement Services, Pcard processes, and Finance and Accounting directives.
Directors are responsible and held accountable for the financial stability of their units, which includes monthly reconciliation. They may assign this functional task to someone in their area, but they MUST sign off, confirming the work is done. Each unit is provided a list of ‘accounts’ for which they are accountable. All expenses must be requested and pre-approved by the manager/director and document uploaded as backup in the relevant expense. Monthly financial reports are provided and must be reviewed for accuracy and reconciled with the subsystems (HR, Procurement, Accounts Payable, etc). The directors should spot-check the systems to ensure the work is complete. This is also an opportunity to look into future needs and evaluate requests.
Please reach out to TNT-FINANCE email for more guidance.
Responsibility Center Management funds are routed to the Office of Teaching and Technology. The budget request process is performed each fiscal year. A review of current year business is reviewed ensuring the base budget sustains the next fiscal year operations. In that review, optimal requests are invited for support dollar increase for recurring or one-time support; reviewed by the Associate Provost for a Teaching and Technology formal Optimal Budget request to the UF Chief Financial Officer Budget Office.
Directors are the fiscal accountable officers for the units they manage and must operate within the parameters of the auxiliary business beyond the support unit funding received where applicable.